Job Description Insight Global is seeking a detail-oriented and proactive Administrative Assistant to join a growing team based in New York City . The ideal candidate will provide comprehensive administrative support to our engineering staff, focusing on document processing, report editing, subcontract management, invoicing, and insurance administration. This role requires excellent organizational skills, strong communication abilities, and a keen attention to detail. Key Responsibilities: Provide administrative support to engineering staff, including scheduling meetings, managing calendars, and preparing documents. Process and manage documents, ensuring accuracy and compliance with company standards. Edit and format reports, presentations, and other materials as needed. Assist with subcontract management, including tracking and processing subcontracts. Handle invoicing tasks, ensuring timely and accurate processing of invoices. Administer insurance-related tasks, including maintaining records and coordinating with insurance providers. Handle incoming calls, emails, and correspondence, directing them to the appropriate team members. Maintain and organize office files, records, and documentation. Coordinate travel arrangements and accommodations for staff. Support office management tasks, including ordering supplies and maintaining office equipment. Assist with onboarding new employees and coordinating training sessions. Perform other administrative duties as assigned. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ . Skills and Requirements High school diploma or equivalent; Associate's degree or higher preferred. Proven experience as an administrative assistant Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong written and verbal communication abilities. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Familiarity with office equipment and basic troubleshooting. Must be comfortable working in office 3 days a week Experience working for an engineering firm is strongly preferred null We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.