Administrative Assistant Job Locations US-CA-Morgan Hill ID 2025-15953 Overview

Element has an opportunity for an Administrative Assistant, who is primarily responsible for managing all front desk duties e.g. relaying incoming telephone calls, greeting visitors/guests, facilitating incoming packages, and providing excellent customer service in a professional manner. This position also provides general administrative support for the laboratory by maintaining records, inventory, and logs as assigned.

Responsibilities Answers a multi-line telephone system, takes accurate messages, and transfers telephone calls to the appropriate person in an efficient mannerGreets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrivalAssist guests with sign-in procedure per company safety and security requirementsOrder meals for visiting clients and employees when necessaryAssist with office events for ordering, preparation and breakdownReceives signs and logs in/out for courier deliveries & shipping and notifies appropriate personnel that packages have arrivedOperates standard office equipment to include multi-line telephone system, calculator, computer/printer, and photocopy machineAssist with travel needs for employeesPerform morning, afternoon and last rounds to ensure consumable items are re-stocked and shared spaces are tidied upSupport ordering: office supplies, snacks, breakroom supplies and other supplies for the locationSupport with new hire orientations, keeping active staff rosters, NDA informationProcess POs within the finance systemsSupport other administrative tasks as requested Skills / Qualifications Minimum 1 year+ experience in an (front-desk) administrative support role/training or equivalent
AA degree or equivalentGood computer literacy in MS Word, Excel, Outlook, Adobe Acrobat, and Google AppsNatural ability to multitask and prioritize with minimum guidance and supervision in a dynamic fast changing environmentExcellent telephone and customer service skills

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Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

 

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

 

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

 

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

 

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

 

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

 

“If you need an accommodation filling out an application, or applying to a job,  please email Recruitment@element.com”