Assistance Administrative
AirSwift
Airswift is currently looking for an Assistant Administrative to work with our client an Oil and Gas COMPANY
Starting date: June 2025
• Duration: 12 MONTH RENEWABLE
• Location: Paris
Context of the mission
As part of the Global Services (TGS) branch, Learning Solutions (TLS) designs and manages TRAINING offering to develop the skills and operational performance of the Company's employees.
As a shared services centre, its missions are to develop the OLEUM technical training centres, to design tailor-made courses in partnership with the business lines that commission them, to digitalise learning methods and to manage a common, streamlined training catalogue.
Project roles and responsibilities
The aim of the assignment is to support the Director of TLS and her management committee in the administrative management of the entity.
The tasks relating to this assignment are as follows
Managing the TLS Director's diary: organising appointments, travel (mission orders, visa requests, expense claims, hotel reservations, etc.).
Planning & organisation:
Monthly TLS CODIR: dates, room bookings + lunch bookings. Organisation of external CODIR meetings (3-4 per year).
Monthly Company Training Committee: dates, room + coffee reservations, distribution of agenda. Organisation of 1 to 2 external CFCs per year
Collection and consolidation of TLS's bi-monthly Key Events
Managing the departures and arrivals of staff and service providers from TLS divisions: movement and arrival forms - Monitoring onboarding - ordering equipment - closing service provider accounts and/or extending service provider accounts annually - Updating TLS Teams, Sharepoint, Viva Engage, the contact database and the TLS organisation chart
Participating in the structuring of TLS SharePoint access (rights, roles, groups)
Managing various orders (restaurants, meal trays, weekly fruit delivery, supplies, etc.) and monitoring their invoicing/payment. .) and monitoring their invoicing/payment
Objectives and deliverables
Diary TLS Director
Planning CODIR
TLS organisation chart
TLS contact database
Fluent French and English
Starting date: June 2025
• Duration: 12 MONTH RENEWABLE
• Location: Paris
Context of the mission
As part of the Global Services (TGS) branch, Learning Solutions (TLS) designs and manages TRAINING offering to develop the skills and operational performance of the Company's employees.
As a shared services centre, its missions are to develop the OLEUM technical training centres, to design tailor-made courses in partnership with the business lines that commission them, to digitalise learning methods and to manage a common, streamlined training catalogue.
Project roles and responsibilities
The aim of the assignment is to support the Director of TLS and her management committee in the administrative management of the entity.
The tasks relating to this assignment are as follows
Managing the TLS Director's diary: organising appointments, travel (mission orders, visa requests, expense claims, hotel reservations, etc.).
Planning & organisation:
Monthly TLS CODIR: dates, room bookings + lunch bookings. Organisation of external CODIR meetings (3-4 per year).
Monthly Company Training Committee: dates, room + coffee reservations, distribution of agenda. Organisation of 1 to 2 external CFCs per year
Collection and consolidation of TLS's bi-monthly Key Events
Managing the departures and arrivals of staff and service providers from TLS divisions: movement and arrival forms - Monitoring onboarding - ordering equipment - closing service provider accounts and/or extending service provider accounts annually - Updating TLS Teams, Sharepoint, Viva Engage, the contact database and the TLS organisation chart
Participating in the structuring of TLS SharePoint access (rights, roles, groups)
Managing various orders (restaurants, meal trays, weekly fruit delivery, supplies, etc.) and monitoring their invoicing/payment. .) and monitoring their invoicing/payment
Objectives and deliverables
Diary TLS Director
Planning CODIR
TLS organisation chart
TLS contact database
Fluent French and English
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