Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We have a fantastic opportunity for a motivated Business Administrator to join our vibrant and enthusiastic group based in Brisbane. You will be proactively providing commercial and administrative support the Group across all different levels. You will collaborate with other Business Administrators locally and globally and attain great exposure to the design/engineering/construction industry.

The Opportunity

Coordinating meetings, workshops, and events, including supporting logistics, technical assistance, room bookings, catering, and documentation as required. Generating client invoices, liaising with the internal Project Manager re project costs & monthly invoicing as well as other project financial support such as adding project suffixes, undertaking project time transfers and updating project status. Meeting scheduling (and, at times, rescheduling) may include, but are not limited to, coordinating job interviews with candidates, face-to-face appraisals with team members and leaders, meetings with clients or guests of Arup, internal team meetings, project specific meetings, Town Halls etc. Client Relationship Management (CRM) entries – creating/updating leads, opportunities, client relationships, parent opportunities. Supporting supplier invoice processing ie: send to accounts for payment, edit invalid codes.

Is this role right for you?

Relevant industry experience in administration within a consulting/engineering/built environment business. Foundational awareness of health and safety best practice. Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify. Good understanding of processes, guidelines and job instructions, with some knowledge on of nuances and ambiguities. Ability to multitask, balance demands, taking responsibility for tasks and delivering appropriate solutions. Looks for more efficient ways of working and improving operating expenditure.

What we offer you

At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Australia benefits below:

Hybrid working policy & flexible working hours Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits. Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer. Birthday leave International mobility opportunities Insurances (life & income protection) Interest free solar energy and bicycle loans  Novated car lease Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers

Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. 
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.