JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Technical Project Management Administrative Support - 60%

Prepare project management reports and meeting minutes

Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules

Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Management 40-60%

Support project management team on projects and assignments.

Proactively manage project-related issues.

Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.

Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.

Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.

Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management.

Maintains and supports project management tools, systems, and processes.

Ensures best practices are being followed and the right resources are available to project managers.

Coordinate Meetings

Transcribe meeting minutes, punch lists and other project documentation

Work with architects to deliver plans and drawings

Assist in updating Schedules and Budgets

Track Invoices

Coordinate Vendors

Produce quality Monthly Reports

Assist in drafting RFPs

Help ensure drawings meet client standards

Proactively manage project-related issues on account or assignment

Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Education/training

(Minimum) Bachelor Degree or 3+ years of Facilities or Construction Experience

(Preferred) Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management

Years of relevant experience

(Minimum) 3+ years practical experience

(Preferred) Facilities, real estate support , project management experience

Skills and knowledge

Minimum

Strong interpersonal skills with the ability to interact with executive level internal & external clients

Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business

Basic proficiency with Microsoft Office/ Google Suite products

Knowledge of construction or commercial real estate industry

Strong knowledge of Google Workspace

Preferred

Knowledge of Microsoft Project or equivalent project management tools

Ability to work collaboratively with various teams and departments

Ability to work with minimum supervision

Other abilities

Ability to multi-task

Work with a team and independently

Certifications/licenses

Minimum

None

Preferred

FMP, PMP

Physical work requirements and work conditions

Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.

Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.

Speaking: able to speak in conversations and meetings, deliver information and particpate in communications.

Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.

Carrying: able to carry documents, tools, drawings, electronic equipment up to

30lbs/14kgs.

Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs

Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.

Sitting: able to sit for long periods of time in meetings, working on the computer.

Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

Standing: able to stand for discussions in offices or on the production floor.

Travel: able to travel independently and at short notice.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.