JOB TITLE: Buyer

DEPARTMENT: Purchasing Operations

LOCATION: Riedman Campus - 100 Kings Hwy S, Rochester, NY 14617

HOURS PER WEEK: 40

SCHEDULE: Monday through Friday, Standard Business Hours      

SUMMARY

As a Supply Chain Professional, the Buyer independently develops excellent professional relationships and service levels with all customers while ensuring accurate contracts, pricing integrity, compliance, financial reporting, and high ethical standards are continually maintained. The Buyer compiles necessary information and takes independent action to procure medical/surgical supplies, inventory, and other materials, equipment, and services including but not limited to capital equipment, contracted services, and C.I.P. (Construction in Process).

RESPONSIBILITIES

Develops and maintains expertise for assigned sourcing commodities and territories.Researches marketplace and studies market trends to stay abreast of changes to supplier or product offerings. Ensures professional relationships are cultivated with customers and suppliers while maintaining the highest of ethical standards.Interviews and educates incumbent suppliers on accepted business practices prior to award of business to supplier. Ownership of supplier relations for assigned territories which includes but is not limited to ensuring supplier adherence to protocols, ethical standards, uninterrupted supply of inventory as ordered, etc.Issues, monitors, and reconciles purchase orders and returns; confirms pricing, availability, and lead time in accordance with departmental standards.Upholds contract integrity by ensuring contracted pricing is consistently adhered to on purchase orders and invoices.Collaborates with Accounts Payable to ensure timely invoice reconciliation and supplier resolution. Reviews and approves invoices for payment.Responsible for annual expense reduction savings of $25,000.Territory responsibilities include, but are not limited to: Relationship building; customized business relationship based on customer feedback; ownership of all activities involved in ensuring exceptional service levels.Reviews all new product requests in accordance with department standards prior to order placement.Reviews open orders, communicates back orders to customers, closes open lines that are no longer valid, updates purchase orders for firm delivery dates ensuring communication trail is maintained within purchase order for tracking and follow up. Maintains contract integrity by ensuring that confirmed PO price and invoice price are in alignment with contracted pricing.Accurately and efficiently supports system maintenance by entering information into ERP following established protocol. Ensures pricing is correct versus contract, performs necessary analytics when different, works with sales rep, and when necessary communicates unresolved problems. Ensures invoice discrepancies are resolved timely according to established protocol.Reconciles all discrepant invoices with suppliers to ensure expenses are properly recorded.Communicates credit holds and ensures resolution with Accounts Payable.Maintains, or exceeds, standards of compliance for service and purchasing standards as measured on individual report card. Assists team members as necessary to ensure departmental coverage and support.Performs other related duties as necessary to support the department and organization.

MINIMUM QUALIFICATIONS

• Supply Chain Management Operations Knowledge
• MMIS / ERP Application Proficiency
• Proficient in all applications of Microsoft Office 

PREFERRED QUALIFICATIONS

• Bachelor's Degree preferred, or relevant progressively responsible procurement experience 

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$19.75 - $25.00

CITY:

Rochester

POSTAL CODE:

14617

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer.
Minority/Female/Disability/Veterans by a prospective employee and/or employee’s Physician or delegate will be considered for accommodations.