Airswift is currently looking for Contracts Administrator to work with an oil and gas company.

Starting date:                    June 2025
Location:                             Paris
Contract Duration:          12 MONTHS RENEWABLE
Project:                                MOZLNG
The Job holder supports the processes of Contracts and Procurement activities for the EPC-CPI Contract by performing the following tasks: Promote & comply with applicable safety instructions and other Company HSE procedures in all activities Carry out work in compliance with Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices
Pre-Award Tender Phase
  Participate in planning’s phases of the needs / statement of requirements with the Project Panning team Analyze all Purchase Requisitions (PR) expressed by the Project to ensure that adequate material specification (to finalize S.O.W), budget authorizations and relative cost centers have been provided  Ensure the accurate input of all necessary procurement data in SAP  Prepare the Call for Tender documentation and specific Tender and Tender Evaluation Procedures in line with Project and Company procedures, Propose the bidder lists according to the nature of the requests  Group PR’s to reduce process costs Prepare Call for tenders (CFT) and launch CFT’s in SAP Ariba. Answer to tenderers’ requests for clarification  Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions  Organize and lead negotiations with suppliers associated with award and performance of POs / Contracts   Issue RTAs in Duet with Métier Partners in charge of the request  Establish corresponding contractual documents: purchase orders, etc.  Make sure all Purchase Orders (PO), and contractual documents include the necessary related QA/QC provisions.  Ensure the follow-up of purchase orders / contracts until complete reception and payment  Ensure rapid and correct validation of PO’s / Contracts Ensure reception of acknowledgement of receipt for PO’s / Contracts from suppliers 
Post Award Contract Administration

Ensure that the Contracts assigned are administered in accordance with the agreed contractual terms and conditions and that Company’s interests are always protected:
  Ensure Suppliers' deliveries / commence services on time by tracking progress Negotiate and solve all minor changes leading to contract amendment from the Project team or suppliers Ensure that SAP data is kept up to date Modification of Purchase Orders in SAP Administer contractual correspondence, change orders logs and filing, Review requests for minor change orders and prepare / validate change order documents, Administer Contractor claims files   Ensure all contractual certificates, guarantees and insurances required under the Contract are in place and received in due time, Coordinate the processing of Contractor’s monthly applications for payment and verify invoice submissions, Administer all contractual data necessary to be recorded in SAP (ERP system) for establishing commitments, their follow up and payments,
C&P compétences Highly proficient in SAP ERP Highly proficient in various Microsoft Office software suite Contracts / Procurement experience in the management of EPC/EPCI construction contracts from pre-award to final account preferably on offshore / subsea packages  Good command of English language
Qualification and background Must be highly proficient in the use of SAP Diploma: Quantity Surveying / Contracts Law / Engineering / Business Subject would be a plus International Experience Required: Yes 5 + years, practical, relevant and progressive experience in placement and administration of EPC/EPCI construction technical contracts in offshore/marine Oil & Gas Projects. Personal Abilities: Knowledge and understanding of contract processes in projects. Good general knowledge and understanding of project control, commercial, legal and insurance matters, and an understanding where relevant to construction and supply contracts. Very good understanding of different means of contractor remuneration and their commercial implications, practical experience of their use. Good communication, organizational skills, capabilities to take workload & work under pressure, able to work in a multicultural and cross-functional environment.