CONTRACTS ADMINISTRATOR
Air Swift
Position: Contracts Administrator
Qualifications:
Bachelor's degree in Engineering, Business Administration, or a related field OR Associate Membership in a recognized professional organization
Experience:
Ideally at least 10 years of experience in contracts administration within the oil and gas industry, working with major international contractors or clients Strong computer skills, especially in MS Word, Excel, PowerPoint, MS Project, and Lotus Notes Familiarity with SAP is required Fluent in English (written and spoken) Strong planning, analytical, and problem-solving skills
Key Responsibilities: Provide expert advice to your supervisor and department manager on contracting strategies, risk assessments, negotiations, financial and contractual issues (e.g. warranty claims, penalties, changes in orders). Ensure compliance with all QatarEnergy contracting policies and procedures. Interpret company directives related to contracts and set up internal procedures to meet those requirements. Plan and manage tender schedules to meet important deadlines for tendering and contract awards. Review and give feedback on tender documents, scopes of work, bills of quantities, and other related documents. Endorse submissions going to different Tender Committees. Work closely with internal departments such as PMC, Legal, and Finance to ensure smooth and timely contract awards. Manage commercial evaluations for tenders and direct orders, including reviewing bid submissions, and providing recommendations to Tender Committees. After a contract is awarded, support the sponsor departments with contract management, including handling changes, contractor claims, warranty issues, and final contract closeout. Review all correspondence sent from sponsor departments to contractors. Help departments ensure contractors meet their contractual obligations, including performance reporting, safety and quality standards, compensation terms, and risk controls. Coordinate with the Legal team to finalize service agreements and advise on issuing work orders, service orders, or purchase orders. Prepare and maintain reports on the status of contracts and tenders, including monthly updates for management.
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Qualifications:
Bachelor's degree in Engineering, Business Administration, or a related field OR Associate Membership in a recognized professional organization
Experience:
Ideally at least 10 years of experience in contracts administration within the oil and gas industry, working with major international contractors or clients Strong computer skills, especially in MS Word, Excel, PowerPoint, MS Project, and Lotus Notes Familiarity with SAP is required Fluent in English (written and spoken) Strong planning, analytical, and problem-solving skills
Key Responsibilities: Provide expert advice to your supervisor and department manager on contracting strategies, risk assessments, negotiations, financial and contractual issues (e.g. warranty claims, penalties, changes in orders). Ensure compliance with all QatarEnergy contracting policies and procedures. Interpret company directives related to contracts and set up internal procedures to meet those requirements. Plan and manage tender schedules to meet important deadlines for tendering and contract awards. Review and give feedback on tender documents, scopes of work, bills of quantities, and other related documents. Endorse submissions going to different Tender Committees. Work closely with internal departments such as PMC, Legal, and Finance to ensure smooth and timely contract awards. Manage commercial evaluations for tenders and direct orders, including reviewing bid submissions, and providing recommendations to Tender Committees. After a contract is awarded, support the sponsor departments with contract management, including handling changes, contractor claims, warranty issues, and final contract closeout. Review all correspondence sent from sponsor departments to contractors. Help departments ensure contractors meet their contractual obligations, including performance reporting, safety and quality standards, compensation terms, and risk controls. Coordinate with the Legal team to finalize service agreements and advise on issuing work orders, service orders, or purchase orders. Prepare and maintain reports on the status of contracts and tenders, including monthly updates for management.
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