Executive Assistant #30921 Location: Dallas, TX Company: Oak Farms Dairy Category: Administrative Services Job Description

General Purpose

Perform a broad range of administrative activities in support of an executive(s) and associated business division. Possess advanced technical proficiency with a variety of tools, software applications, and/or databases. Prepare and perform general analysis on spreadsheets and reports, maintain records, and create and/or assemble presentation material. Disseminate information to internal staff and external contacts. Perform duties requiring knowledge of office equipment, vendors/suppliers, company services and structure, internal resources, and/or business continuity. Document processes and procedures. May organize special events and/or coordinate special projects. Provide budget support by reviewing and submitting standard expenditures. May function in a lead capacity to coordinate and direct the work of other administrative staff, serve as a resource in complex situations, and coach/mentor administrative staff. Work independently with minimal direction and demonstrate strong detail orientation. Perform tasks, including those of a confidential nature, using judgment and discretion.

Job Duties and Responsibilities

Manage inbound and/or outbound telephone calls or emails; take messages/transfer calls or forward/respond to emails as appropriate Schedule and coordinate meetings, conference calls, web meetings, and other executive events. Reserve meeting space and ensure availability of audio visual and other ancillary equipment and materials, if required Coordinate in-office and offsite meetings, lunches, and events as needed Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained Produce and distribute scheduled and ad-hoc reports Administer expense reporting Assist with budget administration Handle incoming and outgoing mail and faxes Maintain databases and filing systems, whether electronic or paper Order and maintain inventory of appropriate office and meeting supplies Cross train with others and train others on operational aspects within their scope of responsibility Provide highly skilled administrative support and assist with tasks when requested by various business units The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required

Education and Experience

High school diploma or equivalent 4 to 6 years of progressively higher administrative work experience 2 to 5 years of data analytics experience (Power BI preferred) Project coordination experience preferred Experience supporting executive roles preferred Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

Advanced knowledge of and skill with Microsoft Office Suite and company computer systems Able to demonstrate customer service skills in a courteous, professional, and helpful manner Able to respond courteously and efficiently to inquiries, complaints, and requests Able to communicate clearly and effectively, both verbally and in writing Able to interact positively and work effectively with others (interpersonal skills) Able to maintain confidentiality of information Able to problem solve Able to work with accuracy and attention to detail Able to multi-task Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills) Able to perform tasks and duties with minimal direction Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans

Salary:
$60,000 - $70,000

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Dairy Farmers of America is an Equal Opportunity Employer. We value all applicants, candidates, and employees, inclusive of race, ethnicity, national origin or ancestry, sexual orientation, religious beliefs, age, citizenship status, physical or mental disability, marital or domestic partner status, military and veteran status, and gender, including gender identification and expression, as well as any basis protected by federal, state, or local laws. We support veterans and other qualified applicants who can deliver on our Cooperative’s mission, vision and values. Together we deliver the possibilities of dairy to consumers nationwide and overseas and provide value to our farmer-owners. We’re committed to diversity, equity and inclusion in all aspects of employment, including hiring, job assignments, pay, benefits, workplace conditions, reasonable accommodations, promotions, training, and other employment-related decisions, and encourage all to apply for opportunities with us. We know every employee brings something new to DFA which strengthens our success today and our innovation into the future.

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