Job Description The Agency You’ll Join The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. The Team You’ll Work With The Mayor’s Office of Administrative Services is responsible for coordinating the day-to-day operations of the Mayor’s Office and agencies under City Hall; oversees City Hall’s $60M+ budget; manages the strategic planning and hiring of talent and resources; and provides technical support to staff. Administrative Services comprises six units: Financial Services, Human Resources, Information Technology, Payroll and Timekeeping, Facilities and Construction Management, and the Print Shop. Additionally, the Office has a dotted-line oversight of the DCAS chauffeurs assigned to Senior Cabinet. The Problems You’ll Solve: The Financial Associate will assist in supporting all payment processing and compliance activities to support the various units within the Office of the Mayor. The key responsibilities include, but are not limited to: - Review invoices for accuracy and process timely payments for goods and services rendered to the NYC Mayor’s office. - Ensure compliance with prompt payment policies and procedures. - Act as a liaison to the various Mayoral units to obtain payment certifications and resolve billing matters. - Provide technical support to vendors with payment questions and discrepancies. - Ensure the timeliness of monthly account reconciliations including the Imprest Fund, P-Card and travel card accounts. - Assist with year-end close out activities as set forth by the NYC Comptroller’s Office. - Oversee and manage special projects to ensure appropriate goals and timelines are met. - Supports the Chief Administrative & Financial Officer with special projects. - Managing phone, email, calendar and other communications for the Chief Administrative & Financial Officer. - Assist with special projects, as assigned. About You - Bachelor’s Degree; and 2 years of financial analysis experience. - Understanding of the Citywide procurement & Fiscal policies and procedures and NYC Comptroller Directives. - Experience or willingness to learn the City Financial systems and reporting, in particular FMS and PASSPort. - Proficiency in Microsoft Excel, PowerPoint and dataset analysis. - Strong communication and organizational skills. - Keen ability to prioritize and handle multiple assignments. - Excellent writing, communication and interpersonal skills. CONFIDENTIAL STRAEGY PLANNER - 54751 Qualifications A Baccalaureate degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. Salary Min: $ 75,000.00 Salary Max: $ 80,000.00