Job Title

ITS Budget and Office Manager

Agency

Tarleton State University

Department

Information Technology Services

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Are you a strategic thinker with a passion for operational excellence and financial stewardship?

Tarleton State University is seeking an experienced and highly organized Budget and Office Manager to support our Chief Information Officer and the dynamic Information Technology Services (ITS) team. This pivotal role blends finance, administration, human resources, and communications, serving as a trusted partner to leadership and a key driver of departmental success. If you thrive in a fast-paced environment where innovation meets purpose—and you're ready to make an impact at the heart of a growing institution—this is your opportunity to join the Texan family. Read the full job description, benefits information, and application instructions below!

The Innovative Technology Solutions (ITS) Budget and Office Manager, under general supervision, provides comprehensive administrative, financial, and operational support for the Chief Information Officer (CIO) and the Information Technology Services (ITS) department. The role is responsible for managing business functions, supporting leadership initiatives, overseeing budgets and personnel activities, coordinating communications and events, and ensuring policy compliance. The position also serves as a key liaison with internal and external stakeholders and may supervise staff. Serves as Campus Security Authority (CSA).

This position is based on the main Tarleton State University campus in Stephenville, Texas. The standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional after-hours and weekend work as required to meet operational needs. Hybrid or flexible work arrangements may be considered in accordance with System Regulation 33.06.01 – Flexible Work Arrangements, subject to departmental requirements and supervisor approval.

Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.

Responsibilities

Financial and Budget Management (25%)

Implements and manages the ITS budget on behalf of the CIO and leadership team.

Prepares and maintains departmental budget analyses and projections.

Develops annual budget documents and assists in preparing the Annual Operating Budget.

Submits purchase requests, pays invoices, manages chargebacks, and reconciles accounts.

Serves as an approver and back-up signer of vouchers and requisitions.

Reviews and approves account reconciliations and assigns costs to appropriate accounts and projects.

Monitors and controls expenditures within budget guidelines and manages annual fiscal year closing activities.

Manages capital equipment purchasing, cash handling, and resource allocation reporting.

Resolves financial and operational issues and interprets university/system policies and regulations.

Serves as liaison with financial, payroll, and HR departments.

Administrative and Executive Support (25%)

Provides direct support to the CIO for daily activities, initiatives, and strategic projects.

Minimizes administrative burdens for the CIO by managing schedules, communications, and expense reports.

Coordinates and evaluates departmental policies, procedures, priorities, and compliance standards.

Serves as office manager and resource for business-related needs, proposing and implementing solutions.

Manages maintenance of business files and performs program analyses and special investigations.

Personnel and Human Resources Coordination (20%)

Coordinates recruitment efforts, including creating positions, updating job descriptions, job requisitions, and onboarding.

Serves as Recruiting Coordinator and communicates with HR and hiring managers to assess departmental needs.

Manages personnel activities, prepares position analyses and employment offers, and identifies training needs.

Participates in hiring and training of business staff and student workers, may supervise staff, and resolve staff conflicts.

Provides advice on administrative and personnel policies and ensures compliance with training and procedures.

Communications and Marketing (15%)

Manages the ITS website and ensures content is current, relevant, and properly formatted.

Coordinates mass electronic and printed communications and notifications.

Creates and manages social media content in alignment with departmental marketing strategies.

Serves as staff liaison to cabinet members, deans, department heads, peers, vendors, and other external constituents.

Events, Projects, and Donor Activities (10%)

Independently manages ITS events, all-hands meetings, celebrations, and special initiatives representing CIO and university values.

Coordinates donor gift and recognition activities and conducts customer satisfaction surveys.

Supports special projects and research studies as needed.

Other (5%)

Prepares and analyzes business reports including space allocation, and resource utilization.

Performs other duties as assigned

Required Education and Experience

Bachelor’s Degree or equivalent combination of education and experience

Six (6) years of related experience

Knowledge, Skills, and Abilities

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

Ability to multitask and work cooperatively with others.

Interpersonal and communication skills.

Planning and organization skills.

Preferred Education and Experience

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; Master’s degree (e.g., MBA, MPA, or related) preferred.

3–5 years of progressive financial experience, preferably within a higher education, nonprofit, or public sector environment.

Strong knowledge of budgeting, financial planning, and reporting processes in a complex organizational setting.

Experience working with fund accounting, grants management, and compliance with institutional and governmental financial regulations.

Proficiency with financial and enterprise resource planning (ERP) systems (e.g., Banner, PeopleSoft, Workday) and advanced Excel skills.

Demonstrated ability to analyze financial data, prepare detailed reports, and support strategic financial decision-making.

Excellent interpersonal, communication, and collaboration skills; ability to work effectively with academic and administrative stakeholders.

Salary

Commensurate with experience

Salary Range

The starting base annual salary is $53,745 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. The anticipated hiring range is $55,000-$63,000, with the full salary range extending to $76,321. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health, Wellness, and Financial Planning

Fully covered employee health insurance

Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

Dental insurance

Vision insurance

Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

Paid sick leave

Holiday pay

Vacation

Longevity pay

Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

Complimentary tickets to all Athletic and Performing Fine Arts events!

Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

Employee Wellness Release Time

Staff Gym Membership Discount with Campus Recreation

and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.