The Operations Assistant is responsible for providing operational technical/clerical support within the department. Using independent judgment in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Duties will be performed under the direction and supervision of a designated Manager or Supervisor. Including but not limited to preparation of accounts payable, billing, filing, project relationships and interactions, and performing non-department specific project tasks.

What You Will Do:

Overall responsibility for coordination of day-to-day and short and long-term projects. Liaise with the other country coordinators on the overseas activities. Prepare and submit invoices to clients in a timely manner. Maintain subcontractor database. Monitor and maintain subcontractor payable email inbox. Follow up of AR with the clients and provide regular update to the Project Manager. Prepare and submit AP. Facilitate inter-department relationships critical to project completion and success.  Provides support to departmental needs. Develops and maintains subcontractor database. Creates and maintains files in a timely and organized manner. May perform general or technical filing as instructed by Supervisor. Performs routine data search and project backup of computer files as required. Maintains inventory of PPE, other equipment and office supplies for the department.

What You Will Need:

Education and Experience

Bachelor's degree or recognized equivalent in appropriate technical discipline is preferred. 0-5 years of related experience, previous related industry experience preferred.

 Knowledge, Skills, and Abilities 

General knowledge of ISO Standards. Appropriate certification and/or licenses in area of specialization. Knowledge of company policies and procedures Thorough understanding of the project coordination  Knowledge in computer-based project management, spreadsheet, database and graphical presentation programs and, preferably, word processing.  Knowledge of company business policies and procedures 

Reporting Relationships: 

Reports directly to a Reports to a Supervisor or Manager.