Position: Project Secretary
Location: 3-4 months Initial Training in Kingston upon Thames (accommodation provided)
Project Location: Talacre in Wales 
Start Date: June 2025
Contract Position: Full Time (37.5 hrs/week) | PAYE

Airswift are recruiting for a global leader in engineering and construction for major energy and infrastructure projects. 

We are now seeking a highly organised and  Project Secretary to join the Project Management Department. You will play a critical role in supporting the Liverpool Bay Project by ensuring smooth day-to-day operations and delivering exceptional secretarial and administrative support to both the Project Team and the Client.

Your Responsibilities Will Include:

Managing incoming calls and welcoming visitors in a professional manner

Drafting, formatting, and managing correspondence and internal communications

Organizing physical and digital project documentation using integrated systems

Preparing reports, presentations, and project-related materials

Attending meetings, taking minutes, and preparing detailed reports when needed

Coordinating international travel, including complex itineraries and visa processing

Managing office supply orders and ensuring an efficient working environment

What We're Looking For:

Experience: Previous experience in a Project Secretary or similar role in an international setting—experience in the energy, engineering, or infrastructure sectors is a strong plus

Languages: Fluent written and spoken English; additional languages are a bonus

IT Skills: Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Organizational Skills: Strong attention to detail, ability to prioritize, and manage multiple tasks efficiently

Flexibility: Willingness to work from Kingston upon Thames for the first few months then transition to Talacre with hybrid working options