Airswift is seeking a Site Administrative Assistant to work with one of our clients in the oil and gas industry in Fort Saskatchewan, AB, on a contract until the end of 2025.

Administration Responsibilities

Perform various administrative functions in support of the Operations Managers Point of contact and liaison for internal stakeholders (approvals, documentation, etc.) Compile monthly vacation reports for review Reconcile monthly P-Card statements Assist with projects as required Support meeting and travel logistics including: reserving meeting rooms and ensuring proper meeting room set-up ordering and delivering catering booking travel including air & ground transportation and hotel accommodation Review weekly timesheets on behalf of members of the Operations teams Plan and organize team building and key milestone events Record, transcribe, and distribute meeting minutes Prepare and edit correspondence, communications, presentations and other documents Stock supplies in multiple areas. Onboarding new hire’s (in the system and providing day 1 support ie: setting up laptop, run down Outlook, Microsoft Teams, and other important applications. Back up / Assist other department Administrators. Assist with managing the Operations Admins shared inbox Send correspondence to Distribution Lists (DL) when needed. Stay up to date on MyHub additions/events/activities. Support unique events as able and needed (examples: engagement meetings, social or recognition events such as barbeques, golf tournaments, etc.) Contract end date management for Contingent workers and Service Providers

Qualifications

The Administrative Assistant, Operations typically has 5 or more years of industry experience with a proven track record of successfully supporting a diverse operating group. This position requires in depth knowledge and proficiency in the MS Office Suite and other applications, fundamental office administrative practices and procedures, and careful attention to detail.