Overview Location: Divisional Headquarters (Hartford, CT) Status: Non-exempt, Full-time Hours Per Week: 35 Schedule: Monday-Friday; 8:30 am – 3:30 pm Scope of Position: Responsible for recording and maintaining all Southern New England Division statistics. Analyze statistics to recognize trends and areas that need attention. Perform diverse administrative duties in support of the Divisional Program Secretary, Divisional Secretary for Business Administration, and the Human Resources Director. Responsibilities + Perform clerical and administrative functions as directed. + Collect statistical data and enter it in a timely manner. + Review data information when received for accuracy and confirm data as needed. + Transmit statistical information to Territorial Headquarters. + Distribute departmental stat reports monthly to Corps Officers/Department Heads. + Provide training to Corps Officers/Department Heads and other appropriate personnel regarding proper statistics input. + Compile and maintain fiscal year, calendar year, and holiday statistical reports. + Provide statistics for grants and donor proposals. + Compare monthly statistics to identify trends and report changes. + Assist with scheduling Corps Service Reviews and entering data for the Annual Command Review. + Ensure that Corps Membership Rolls are up to date. + Update the Divisional Calendar. + Attend and record minutes of various committee meetings. + Prepare, distribute, and process materials related to Divisional events. + Assist with registration and various tasks for Divisional Women’s Word & Worship, Women’s Rally, Family Camp, Older Adult Ministries Camp, and other Divisional events. + Assist with setting up, serving, and cleaning up for the Annual Command Review lunch and other special events. + Learn the Corps Management Database and provide training to Officers. + Attend scheduled Program Department meetings. + Keep the supervisor aware of incident reports, insurance claims filed, and invoices. + Provide substitute coverage for the front desk at DHQ as needed. + Oversee office equipment and order office supplies as requested. + Ensure that invoices indicate which department should be billed and provide invoices to the Finance Department for payment. + Order supplies for the mail/copy room and lunchroom, and receive and put away new supplies. + Clean the mail/copy room regularly and keep the area organized. + Assist hiring managers with the hiring process. + Process and verify new employee information in compliance with Federal and State labor laws. + Provide employment verifications. + Respond to HR-related emails and phone calls, as requested by the supervisor. Qualifications + An associate's degree in business or a related field is preferred. + A minimum of three years of administrative assistant experience is required, preferably in a non-profit setting. + A positive “can-do” attitude. + Keen attention to detail, adaptable, organized, and able to manage multiple tasks successfully with grace and professionalism. + Able to solve problems, think strategically and creatively, and is goal-oriented with good follow-through. + Strong proficiency in computers, databases, and Microsoft Office. + Strong work ethic and time-management skills. + Ability to organize and coordinate multiple projects simultaneously. + Demonstrate discretion, integrity, and strict confidentiality in all matters. + Sterling interpersonal and customer service skills in person and on the phone. + Ability to work in a fast-paced, ever-changing environment. + Ability to follow written and verbal instructions. + Superb written and verbal communication skills + A valid Motor Vehicle Driver’s license is required. + Must complete KeepSAfe and other required trainings upon hire. + Able to respect and promote the interests of The Salvation Army. The individual is not required to embrace the tenets of faith, but they are required to promote and respect the mission of The Salvation Army. The Salvation Army is pleased to offer a comprehensive benefits program to full-time employees who work at least 30 hours per week, including... + Comprehensive health care coverage, including dental/vision/hearing, with low-cost employee premiums, co-pays, and deductibles + Employer-funded pension plan (100% vested after five years of eligible service) + Telehealth/online doctor visits + $20K Basic Life Insurance including grief counseling services, funeral planning services, and will/power of attorney/legal document preparation (no cost to employee) + Voluntary life insurance + Short-term disability coverage (no cost to employee) + Long-term disability coverage + Supplemental insurance coverage options (Aflac, homeowners, auto, and pet insurance) + Flexible spending accounts for health care and dependent care + 403(b) tax-deferred annuity plan + Generous paid time off, including holidays, vacation, sick, personal, bereavement, and marriage leave + Eligibility for the federal government’s Public Student Loan Forgiveness Program + Most importantly – a job with a great purpose, inspiring you to make a difference every day! Learn more about The Salvation Army's Southern New England Division at https://easternusa.salvationarmy.org/southern-new-england/ An Equal Opportunity/Affirmative Action Employer:All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status. Job LocationsUS-CT-Hartford Job ID 2025-14032 Category Administrative Compensation Min USD $18.00/Hr. Compensation Max USD $20.00/Hr. Type Regular Full-Time