Job Title: Talent Acquisition Coordinator
Job Code: 2061
Department: Human Resources
FLSA Class: Non-Exempt/Hourly
Reporting Relationship: Director of Talent Management
Mary Free Bed Summary
We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.
Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care.
Mission Statement
Restoring hope and freedom through rehabilitation.
Employment Value Proposition
At Mary Free Bed, we take pride in our values-based culture:
Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.Summary
Responsible for recruitment support for designated positions and assisting the Talent Acquisition (TA) team with essential administrative tasks and activities. May act as liaison for the department and other departments in the Mary Free Bed System. Leads onboarding for all hires into the Mary Free Bed System, with a focus on customer service, compliance, and data integrity.
Essential Job Responsibilities
Assist the Employment Specialists with the recruitment processContact potential candidates by telephone and performs initial screen, scheduling of interviews, onboarding stepsInterview candidates and determine interests and skillsIn conjunction with the TA team, coordinate references, assessment testing, etc., with the hiring managersDaily review of new applicants under the direction of the Talent Acquisition SpecialistCreation of job postings in talent acquisition softwareCreate advertisements and assist with recruitment sourcing, as neededSend Mary Free Bed recruitment information to colleges and other sourcesAssist with antidiscrimination recruitment effortsMaintain/update all appropriate files and manuals once approved by leadershipPost the Position Available List, and maintain website employment opportunitiesCoordinate attendance and/or attends job fairs, conferences, etc. and ensures that recruitment materials are prepared and shipped, as necessaryResponsible to coordinate team purchases for office supplies and/or giveawaysProvide support to the Talent Acquisition team with administrative tasks such as answer telephone, screen calls, take messages and institute action as appropriatePrepare the monthly recruitment dashboard reportIn coordination with the HR team, assist in the coordination of meetings, and other training sessions – send invitations to staff, coordinate food and meeting rooms for sessions, etc.Monitor and maintain social media postings for employment related activities.Track all onboarding requirements and escalate compliance concerns to Specialist/Senior Specialist as necessaryCoordinate referral and bonus programs in collaboration with Payroll ServicesDelivers effective/accurate data entry for all new/re-hires into the HRIS systemWe’ll embrace all people by:Treating everyone with dignity and respect.
Opening more doors to opportunity for others to succeed.
Growing talent and people.
Ensuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status.
Taking action against discrimination.
Honoring our differences and how we collaborate.
Educating staff, patients and the communities we care for.
Restoring hope and freedom, together.
Customer Service Responsibilities
Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.
Responsibilities in Quality Improvement
Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.
Essential Job Qualifications
Associate’s Degree or equivalent experience2 Years of experience in customer service fieldExperience in data entry is requiredCompetent in word processing (type 60 words per minute) and spreadsheet applications Knowledgeable of Microsoft Word, Excel, Outlook, Front Page and online recruitingDemonstrated interpersonal skills; i.e., able to greet public and work well with a variety of people, including the physically disabledDemonstrated organizational and problem-solving skillsExcellent verbal and written communication skillsAbility to make independent decisions and coordinate projects, as neededPreferred Job Qualifications
Bachelor’s DegreePhysical Requirements for Essential Job Qualification
Levels:
None (No specific requirements)Occasionally (Less than 1/3)Frequently (1/3 to 2/3)Majority (More than 2/3)Remain in a stationary position: majority
Traverse or move around work location: _____
Use keyboard: frequently
Operate or use department specific equipment: _____
Ascend/Descend equipment or ladder: _____
Position self to accomplish the Essential Functions of the role: _____
Receive and communicate information and ideas for understanding: _____
Transport, position, and/or exert force:
Up to 10 pounds: occasionally
Up to 25 pounds: _____
Up to 50 pounds: _____
Up to 75 pounds: _____
More than 100 pounds: _____
Other weight: Up to___ pounds _____
Other: _____
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at recruitment@maryfreebed.com.
Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.