Administrative Assistant - Travel Management Support

Job Type: Contract
Work period: Full-Time (Monday to Friday)
Duration: 4 months
Location: Nanterre, France
Recruiter: Ariane Lima

Key words: Administration, Support, Travel, Guest Creation, Invoice, Customer Service


Our Company
Airswift is an international workforce solutions provider.  With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.
We’re seeking a dedicated Administrative Assistant, experienced in Travel Management to join the Travel and Mobility service team for one of our top clients in the Oil and Gas industry. In this role, you will support the logistics and coordination of field staff mobilization by managing key administrative and system-based tasks related to corporate travel

Key Responsibilities: Process and manage requests for assistance tools from travelers and their assistants. Handle guest account creation requests in the travel system. Manage and configure Travel Tool settings for new users. Provide travel invoices upon request to internal stakeholders. Collaborate with internal teams to ensure smooth travel logistics and compliance with company procedures
Required Skills and Competencies:  Strong customer service orientation, including communication with international contacts. Excellent organizational skills and ability to prioritize tasks. Detail-oriented with a high level of accuracy and reliability. Responsive and proactive in managing travel-related queries. Proficient in Microsoft Word, Excel, and Outlook. Operational English skills for daily communication. Proficiency in operational English (spoken and written). Good command of Microsoft Office tools: Word, Excel, Outlook. Adhere to company procedures, forms, and documentation related to the travel tool
The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift. 
For further information please apply with your updated CV or email Ariane Lima at ariane.lima@airswift.com